Vendor Training | NC eProcurement

Welcome to NC eProcurement Vendor Training

NC eProcurement is the web-based purchasing system for the State of North Carolina that offers electronic purchase order processing and enhanced administrative functions through the electronic Vendor Portal (eVP).

NC eProcurement requires registration in the electronic Vendor Portal (eVP) to receive purchase orders and sign up for bid notifications. Vendors can also apply or recertify for Historically Underutilized Business (HUB) and NC Small Business Enterprise (NCSBE) certification.

Additionally, vendors can choose to sign up for an Ariba Business Network account on the SAP Ariba website. Creating an Ariba Business Network account allows vendors to utilize additional purchasing and collaboration features, such as viewing and responding to solicitations through Ariba Sourcing tools.

eVP Account Management

In order to do business with the state of North Carolina, vendor must register their company on the electronic Vendor Portal (eVP), and are required to manage their own account and keep it fully up to date. Vendors may register for NC eProcurement, and begin the Historically Underutilized Business and/or North Carolina Small Business Enterprise application processes all from the same eVP account registration.

1. Registering in eVP

2. Managing eVP Account and Contacts

3. Selecting Commodity Codes in eVP

4. HUB Registration

5. NCSBE Registration

6. HUB & NCSBE Recertification

7. Searching for Registered Vendors

8. NC eProcurement Billing Information

9. STC Quarterly Reporting

10. Vendor Supplemental Information

Solicitations

All solicitations will be posted in eVP. Vendors will respond in eVP or through the Ariba Business Network.

1. Viewing and Responding to Solicitations in eVP

2. Accessing the Ariba Network

3. Responding to an Ariba Sourcing Event

Purchase Order Statuses

Vendors using an Ariba Network account to do business with the state of North Carolina can create order confirmations, ship notices, or reject the entire order.

1. Accessing the Ariba Network

2. Updating Purchase Order Status

Collaboration Requests

Collaboration Requests are used by NC eProcurement buyers to work with multiple vendors on the best pricing for goods and services. Vendors will receive a notification that they have been sent a collaboration request and can then choose to respond with a quote, called a collaboration proposal, for the requested items. After the collaboration request has been closed, the buyer can then review all received responses and work with the vendor that sent in the best proposal for the goods and/or services.

1. Accessing the Ariba Network

2. Responding to a Collaboration Request