Updating Purchase Order Status

Vendors using an Ariba Network account to do business with the state of North Carolina can create order confirmations to indicate that they have agreed to accept the purchase order from the buyer, and ship notices to indicate that items have been sent out. Indicating either of these will change the ‘Status’ of the purchase order to either ‘Confirmed’ or ‘Shipped.

For more information on creating an Ariba Network account, see Accessing the Ariba Network.

For more detailed step-by-step information regarding this topic in a printable format, see the following job aid.

Open the Job Aid

Tab/Accordion Item

When a purchase order is received, the vendor can confirm they accept the order.  If an order contains line items or services that are temporarily unavailable or no longer offered, vendors can confirm the parts of the order they are able to fulfill, back-order line items, or reject line items.

Vendors can create ship notices to keep buyers informed about when they can expect to receive the material items they ordered.

If an order is for line items or services that are temporarily unavailable or no longer offered, vendors can reject the entire order.