If a need exists for an agency to submit a Standards or Security Exception Request to NCDIT for approval when no active IT Procurement is being conducted, Sourcing Project Owners can create a Sourcing Project (SP) with a ‘Solicitation Vehicle’ type of ‘IT: Exception Request Only’. After uploading the completed Standards or Security Exception Request Form and any required supporting documents into the Sourcing Tool, the Sourcing Project Owner can submit the approval task to NCDIT for review and approval. Completed Standards and Security Exception Request Forms and supporting documents not associated with an active IT Procurement may also be submitted via email to firstname.lastname@example.org. NCDIT will enter the Standards and Security Exception Requests into the Sourcing Tool on the agency’s behalf.
For more detailed step-by-step information regarding this topic in a printable format, see the following job aid.
Sourcing Project Owners can create a SP in the NC eProcurement Sourcing Tool by clicking on the ‘Sourcing Project’ link under the ‘Create’ header in the ‘Common Actions’ portlet on the left. The ‘Create Sourcing Project’ page will display. Populate all relevant fields, including the eight required fields, as noted by an asterisk (*). Select ‘IT: Exception Request Only’ in the ‘Solicitation Vehicle’ field.
The ‘Tasks’ tab contains two approval tasks, one to ‘Submit Standards Exception Request to NCDIT (if applicable)’ and another to ‘Submit Security Exception Request to NCDIT (if applicable)’.