NCEP 2020 Upgrade - State Agencies

NCEP Updated Upgrade Timeline for NCAS Agencies

To understand more about how the NCEP Upgrade will affect State Agencies, please take a look at the timeline below.  The NC eProcurement Project Team is working diligently to provide focused training to users ahead of the Go-Live, as well as providing self-learning materials that will be available at the launch. 

June 16-26, 2020

Six End-User Webinars

End Users receive targeted role-based trainings via webinar.

June 24, 2020

Creation of new requisitions on hold

Users can no longer create new eRequisitions in the existing NC E-Procurement 9R1 platform, nor can they copy existing requisitions.  Users still retain the ability to approve submitted requisitions, change orders, cancel orders, and receive orders.

July 1, 2020

New System Goes Live!

The upgraded NC eProcurement goes live!

July 1 -

September 30, 2020

Dual Processing

Users create all new Purchase Requisitions in the new NC eProcurement AOD platform. Users may still reduce quantity on change orders, cancel purchase orders, close purchase orders, and enter receipts within 9R1. All unapproved requisitions will be withdrawn from 9R1 to release the encumbrance in NCAS.

September 30, 2020

Old System becomes Read-Only

To release the encumbrance, all Purchase Orders still in “Ordered” status in 9R1 will be cancelled, and all remaining Purchase Orders in “Receiving” status will be changed automatically to match the already received quantity.

December 31, 2020

Old System is Retired

All new actions occur in AOD. Users will have read-only access to 9R1 to view previous transactions until 9R1 is retired. After 9R1 is retired, historical data will then be accessed through the eProcurement eReporting Tool.

Dual Processing Explained

To help understand how the Dual Processing period will affect State Agency users of NC eProcurement, please watch the video to the left. NC eProcurement's very own Eloise Explainer is here to show you how it will work!

Dual Processing FAQs