Determining Who Can Receive an Order

It can sometimes be confusing as to who is able to receive on a purchase order in NC E-Procurement. For those agencies that use desktop receiving, the preparer of the requisition or a purchasing agent in the approval flow may receive on the requisition. For those agencies that use central receiving, only those users with the central receiver role associated with the particular Ship To address on the purchase order may receive on the purchase order.
 
When in question, the following method can be used to figure out who can receive on the purchase order: Conduct a system search for the requisition or purchase order. Click the ‘Receipts’ tab and ‘Receipt ID’ of the receipt in ‘Composing’ status. View the ‘Approval Flow’ tab. The user in the approval flow will be the person who can receive on the order. If a ‘Central Receiver’ or other role is displayed, click on the text of the role in the approval flow to see all users that have that role.
 
Note: If a purchase order is in ‘Order Failed’ status, or if there is a new version of the requisition in ‘Composing’ or ‘Submitted’ status, the order cannot be received upon until those issues are resolved.