How Can I Verify My Purchase Order was Transmitted to the Vendor?

When contacting vendors regarding an NC E-Procurement purchase order, remember to give the vendor the complete NC E-Procurement purchase order number. To confirm that a purchase order was sent successfully to a vendor, locate the order in the NC E-Procurement system via a System Search and select the 'History' tab. This will show whether the order was successfully faxed, emailed or sent through the Ariba Supplier Network (ASN).
 
Note: NC E-Procurement appends the LEA number or Community College Entity ID to the purchase order number. For example, the financial system purchase order number may be 12345; however, the NC E-Procurement purchase order number will be 9000012345 for LEAs or GTCCP0012345 for Community Colleges. The NC E-Procurement purchase order number is what is displayed on the purchase order and transmitted to the supplier.
 
For information on finding purchase orders via System Searches, please view the System Searches job aid and the System Navigation Web-Based Training Course on the User Training page of this web site.