Contract Item Warning Message

When an eRequisition includes a non-catalog item, referencing a Statewide Term Contract, the system will conduct a look-up against the Contract ID to determine if a related catalog is loaded. Users may receive a warning message, advising them to verify the item cannot be ordered via an NC E-Procurement Catalog. When this warning message is displayed, users should search the online catalogs for the item and add the catalog item to their cart, if applicable.  If the item is not found in the catalog, the user may continue and submit the eRequisition with the non-catalog item.

Note: Selecting catalog items instead of entering non-catalog items allows users to include the exact information provided by the supplier, which saves time entering information on an eRequisition and reduces order confusion. Furthermore, users may get better prices from catalog items because the prices have been pre-negotiated.

Please review the warning message and steps to access the catalog below.

  1. When a Contract ID is entered into the ‘Contract’ field of a non-catalog item and the user clicks the ‘OK’ button, a warning message will appear.
  1. Click ‘Cancel’ to return to the ‘Summary’ page without adding the non-catalog item.

Note: Click ‘OK’ again to continue to add the non-catalog item to the eRequisition.

  1. Click ‘Add from catalog’ to access the catalog.
  1. Populate the ‘Contract ID,’ ‘Supplier Part #,’ etc. and click ‘Search’ to search for the desired item in the catalog.

Note: For more information on using the catalog, please review the ‘eRequisition Catalog Item’ on the NC E-Procurement User Training Web Site.

  1. If the desired item is found, click ‘Add to Cart’ to add the item to the eRequisition. If not, proceed with creating a non-catalog item.

Note: If the eRequisition is submitted with a non-catalog item referencing a Statewide Term Contract, the warning message will appear again. Click ‘Prev’ to return to the eRequisition and search for the item in the catalog, or click ‘Submit’ again to proceed with submitting the eRequisition.