NC E-Procurement Upgrade

NC E-Procurement upgraded the Ariba Buyer software that serves as the foundation of NC E-Procurement @ Your Service. The upgrade delivers benefits that drive user satisfaction and improve business performance opportunities for the State of North Carolina. The upgraded NC E-Procurement @ Your Service became available on July 3, 2012.

The NC E-Procurement @ Your Service upgrade is part of the Procurement Transformation project. The Procurement Transformation project was initiated by the Department of Administration upon direction from Governor Beverly Perdue’s Budget Reform and Accountability Commission (BRAC) and the 2010 General Assembly. To learn more, please visit the Procurement Transformation website.

Resources

Historical Data

The Archive NC E-Procurement system is available to all users on a view-only basis for users to access purchase orders created before July 2012. Please refer to the System Search job aid for more information on finding transactions in Archive NC E-Procurement.

From July through September 2012 the Archive NC E-Procurement system was available for State Agency users to receive and close out purchase orders. To see how specific transactions were handled during this transition period, please see the Historical Data and Open Transactions web-based training course and the following reference guide.

Postcards

In preparation for the NC E-Procurement upgrade, the NC E-Procurement team sent communications to users and project contacts.  Please refer to the postcards below for information about the NC E-Procurement upgrade and the activities leading up to it.

Postcard #14 - July 20, 2012

Postcard #13 - July 13, 2012

Postcard #12 - July 5, 2012

Postcard #11 - July 3, 2012

Postcard #10 - June 29, 2012

Postcard #9 - June 22, 2012

Postcard #8 - June 15, 2012

Postcard #7 - June 8, 2012

Postcard #6 - June 1, 2012

Postcard #5 - May 25, 2012

Postcard #4 - May 18, 2012

Postcard #3 - May 11, 2012

Postcard #2 - May 4, 2012

Postcard #1 - April 27, 2012

Webinar

The Community College and School System “What’s New” training webinar was held on Thursday, June 14th.  A printable version of the presentation is available below as well as the recorded version, if you were unable to attend. Frequently Asked Questions from this webinar will also be compiled.

The NCAS “What’s New” training webinar was held on Tuesday, May 8th.  We had over 400 participants across all State Agencies. If you were not able to attend the session in person, it has been recorded and posted below. The Frequently Asked Questions from the webinar have also been compiled.

 

Upgrade Job Aids

 

Statewide Procurement Conference

 

Session Briefings

Session briefings were held with Chief Procurement Officers and Chief Financial Officers of agencies, and EP Lite Administrators of community colleges and Local Educational Authorities (LEAs) from late August through mid March to review the key elements of the upgrade. The presentations reviewed at the briefings are included below for reference:

State Agencies

School Systems

Community Colleges

 

NCID Frequently Asked Questions

As part of the NC E-Procurement upgrade, and pursuant to the Statewide IT Security standards and current IT plan, the State
will leverage NCID as the password authentication tool when logging in to the system. To be prepared for this move, we
have asked NC E-Procurement Administrators and NCID Delegated Administrators to confirm that all users needing access to NC E-Procurement have an NCID. We have created Frequently Asked Questions for administrators to review when establishing NCIDs.

The Source Monthly Newsletter

Each month, the NC E-Procurement Upgrade team will publish a monthly newsletter, The Source, providing users with information about upgrade activities. An archive of the newsletters is listed below:

State Agencies

School Systems

Community Colleges

2011 SunPac Conference (LEAs)

On November 2nd and 3rd, the NC E-Procurement team presented at the 2011 SunPac Conference to school system users. The presentation listed below covered the progress of the upgrade, key initiatives and a system demo.