System Tips-

This page was last updated on July 20, 2011.

  • Community Colleges
  • LEAs
  • NCAS

The following are quick links to category sections:

Community College Setup and Maintenance

Tip Date Posted
Hardware and Software Requirements 1/27/2005
Entity Client Overview/Troubleshooting Steps 1/27/2005
Common Error Messages 1/27/2005
Entity Client Display Settings Update 1/27/2005

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Requisitioning

Tip Date Posted
Acceptable Attachments 3/10/2011
Accessing State Term Contract 615a Punchout Catalogs 4/20/2009
Accounting for Shipping Charges 10/25/2010
Adding Non-Catalog Items 11/21/2007
Adding State/IT Approvers 1/27/2005
Attachments 9/20/2006
Basic Requisitioning Tips 7/3/2006
Blanket Orders 1/27/2005
Classifying Perpetual and Subscription Software Licenses 10/15/2009
Commodity Codes 7/24/2008
Confirming Vendor's Registration 3/5/2010
Construction Orders 3/5/2010
Copying E-Procurement Requisitions 11/12/2008
Creating a Favorite Items List 7/24/2008
Creating a Dell Non-Catalog Line Item 7/20/2011
Editable Fields in Colleague 1/27/2005
Entering Contract IDs 3/5/2010
Entering Free Items 10/25/2010
Failure to Import - Blanket PO 3/5/2010
How can I copy requisitions and line items in E-Procurement? 6/24/2009
How do I edit multiple requisition lines at one time? 6/24/2009
How do Vendors Receive Orders? 11/21/2007
Including Contact Information on Purchase Orders 3/5/2010
Including Supplier Part Number 10/15/2009
Lease and Installment Purchases 9/20/2006
Logging Out 11/21/2007
Mass Edit 2/11/2009
Organize your Requisitions with Folders 1/27/2005
Public View 7/3/2006
Punchout Catalog Orders 9/20/2006
Requisition Import Error Messages 1/27/2005
Requisition Statuses 10/25/2010
Selecting Punchout Vendors 1/27/2005
Selecting Supplier Location 11/12/2008
State Term Contract Catalogs Not Loaded in NC E-Procurement 11/21/2007
State Term Contract Ease of Use 11/21/2007
State Term Contract Manufacturer/Distributor 11/21/2007
Top 50 Commodity Codes 1/27/2009
Training Aids 2/11/2009
Transmit to Supplier 2/11/2009
Understanding FOB Codes 7/24/2008
Understanding NC E-Procurement E-Mail Addresses 10/15/2009
Understanding Units of Measure 7/13/2010
Understanding Vendor Numbers 3/5/2010
Units of Measure in Colleague 3/5/2010
Updated 'Status' Drop-Down 3/10/2011
Viewing State Contracts within NC E-Procurement Catalog 7/13/2010

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eQuote

Tip Date Posted
Category Selection 7/23/2006
Creating an eQuote 1/27/2005
Everything You Need to Know About eQuote 4/20/2009
Executive Order 50 12/8/2010
How can I include my entire item description in eQuote? 6/24/2009
Including Contact Information in eQuotes 10/15/2009
Ship-To on eQuote 7/24/2008
Attach Documents to eQuote 1/27/2005
eQuote Functionality Tips 1/27/2005

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Approving

Tip Date Posted
Can I approve more than one requisition at a time? 6/24/2009
Delegating Approval Authority 7/13/2010
Review Blanket Indicators 1/27/2005
Review the Vendor Location 1/27/2005
Parallel Approvers to the Workflow 1/27/2005

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Purchase Orders

Tip Date Posted
Office Depot Change Orders 3/11/2008
Order Summary by Supplier Report 2/11/2009
System Searches 11/12/2008
Verifying PO Made it to Vendor 7/3/2006

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System Performance

Tip Date Posted
Maximizing My Computer's Performance 4/20/2009
Internet Explorer 8.0 Beta Release 4/20/2009

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User Preferences

Tip Date Posted
Can I change my email notification preferences? 6/24/2009

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Vendor/Billing

Tip Date Posted
Charges Added to Invoice 1/27/2005
Invoices 3/11/2008
Guide to Vendor Registration 2/11/2009
Locating E-Procurement Vendors in Colleague 5/16/2005
Registering Vendors 3/10/2011
Searching for Registered Vendors 7/13/2010
Searching for Registered Vendors vs. Contract Vendors 3/10/2011
Searching for Vendor Locations 10/15/2009
Updating Vendor Information 5/16/2005
Using E-Procurement Language on Bids and Quotes 4/12/2007
Vendor Ambiguity File 1/27/2005
Vendor Registration Job Aid 7/3/2006
Vendors Registering as Individuals 10/25/2010

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The following are quick links to category sections:

LEA Setup and Maintenance Tips

Tip Date Posted
Entity Client Overview 8/10/2004
Entity Client Troubleshooting Steps 11/3/2004
Common Error Messages 8/10/2004
Entity Client Display Settings Update 8/10/2004
AS/400 EPUSER or ISISADMN Profile Update 8/10/2004

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eForm

Tip Date Posted
User, Address, and Password Maintenance 11/3/2004

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Requisitioning

Tip Date Posted
Acceptable Attachments 3/10/2011
Accessing State Term Contract 615a Punchout Catalogs 4/20/2009
Accounting for Shipping Charges 10/25/2010
Adding Non Catalog Items 11/21/2007
Attachments 9/20/2006
Basic Requisitioning Tips 7/3/2006
Blanket Orders 8/10/2004
Classifying Perpetual and Subscription Software Licenses 10/15/2009
Confirming Vendor's Registration 3/5/2010
Construction Orders 3/5/2010
Copying E-Procurement Requisitions 11/12/2008
Creating a Favorite Items List 7/24/2008
Creating a Dell Non-Catalog Line Item 7/20/2011
'Deliver To' Field 3/11/2008
Entering Commodity Codes 7/24/2008
Entering Contract IDs 3/5/2010
Entering Free Items 10/25/2010
Entering Items Where Quantity = 0 2/14/2005
Food Service Purchase Orders 9/20/2006
How can I copy requisitions and line items in E-Procurement? 6/24/2009
How do I edit multiple requisition lines at one time? 6/24/2009
How do Vendors Receive Orders? 11/21/2007
Including Contact Information 3/5/2010
Including Supplier Part Number 10/15/2009
List of Top 50 Commodity Codes 1/27/2009
Logging Out 11/21/2007
Mass Edit 2/11/2009
Organize your Requisitions with Folders 8/10/2004
Public View 7/3/2006
Punchout Catalog Orders 9/20/2006
Punchout Catalog Status 1/6/2005
Requisition Statuses 10/25/2010
Quantity Field Size 1/6/2005
Commodity Codes for Recapped Tires and Retreading Service Orders 8/10/2004
Selecting Supplier Location 11/12/2008
State Term Contract Catalogs Not Loaded in NC E-Procurement 11/21/2007
State Term Contract Ease of Use 11/21/2007
State Term Contract Manufacturer/Distributor 11/21/2007
Training Aids 2/11/2009
Understanding FOB Codes 7/24/2008
Understanding NC E-Procurement E-Mail Addresses 10/15/2009
Understanding Units of Measure 7/13/2010
Understanding Vendor Numbers 3/5/2010
Updated 'Status' Drop-Down 3/10/2011
Viewing State Contracts within NC E-Procurement Catalog 7/13/2010

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eQuote

Tip Date Posted
Attach Documents to eQuotes 8/10/2004
Category Selection 7/3/2006
Creating an eQuote 8/10/2004
eQuote Functionality Tips 8/10/2004
How can I include my entire item description in eQuote? 6/24/2009
Including Contact Information in eQuotes 10/15/2009
Ship-To on eQuote 7/24/2008

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Approving

Tip Date Posted
Adding Parallel Approvers to the Workflow 8/10/2004
Can I approve more than one requisition at a time? 6/24/2009
Delegating Approval Authority 7/13/2010
Editing Requisitions As An Approver 8/10/2004
Review Blanket Indicators 8/10/2004
Review the Vendor Location 8/10/2004

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Purchase Orders

Tip Date Posted
Did the Vendor Receive My PO? 7/3/2006
E-Procurement Email Notifications 8/10/2004
Office Depot Change Orders 3/11/2008
Order Summary by Supplier Report 2/11/2009
Successful Import Notifications 8/10/2004
System Searches 11/12/2008

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System Performance

Tip Date Posted
Maximizing My Computer's Performance 4/20/2009
Internet Explorer 8.0 Beta Release 4/20/2009

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User Preferences

Tip Date Posted
Can I change my email notification preferences? 6/24/2009

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Vendor/Billing

Tip Date Posted
Charges Added to Invoice 8/10/2004
Guide to Vendor Registration 2/11/2009
Invoices 3/11/2008
Maintaining Vendor Registrations 11/3/2004
Registering Vendors 3/10/2011
Searching for Registered Vendors 7/13/2010
Searching for Registered Vendors vs. Contract Vendors 3/10/2011
Searching for Vendor Locations 10/15/2009
Vendor Registration Job Aid 7/3/2006
Using E-Procurement Language On Bids and Quotes 4/12/2007

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Participation Requirements

Tip Date Posted
Expended Funds Amount 2/14/2004
Participation Report Guidelines 8/10/2004

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The following are quick links to category sections:

Requisitioning

Tip Date Posted
Acceptable Attachments 3/10/2011
Accessing State Term Contract 615a Punchout Catalogs 4/20/2009
Accounting for Shipping Charges 10/25/2010
Adding Non Catalog Items 11/21/2007
Attachments 9/20/2006
Basic Requisitioning Tips 7/3/2006
Classifying Perpetual and Subscription Software Licenses 10/15/2009
Commodity Codes 7/24/2008
Confirming Vendor Registrations 3/5/2010
Construction Orders 3/5/2010
Copying E-Procurement Requisitions 11/12/2008
Creating a Favorite Items List 7/24/2008
Creating a Dell Non-Catalog Line Item 7/20/2011
Designating IPS Bid Numbers on Requisitions 10/15/2009
Entering Accounting Combinations 10/25/2010
Funds Not Available Failure Message 3/5/2010
How do I edit multiple requisition lines at one time? 6/24/2009
How do Vendors Receive Orders? 11/21/2007
Including Contact Information 3/5/2010
Including Supplier Part Number 10/15/2009
Lease and Installment Purchases 9/20/2006
Logging Out 11/21/2007
Mass Edit 2/11/2009
Punchout Catalogs 9/20/2006
Requisition Statuses 10/25/2010
Resetting Accounting Combinations 3/5/2010
Selecting Supplier Location 11/12/2008
State Term Contract Catalogs Not Loaded in NC E-Procurement 11/21/2007
State Term Contract Ease of Use 11/21/2007
State Term Contract Manufacturer/Distributor 11/21/2007
Training Aids 2/11/2009
Understanding FOB Codes 7/24/2008
Understanding NC E-Procurement E-Mail Addresses 10/15/2009
Understanding NCAS Error Messages 4/20/2009
Understanding Units of Measure 7/13/2010
Understanding Vendor Numbers 3/5/2010
Units of Measure 9/20/2006
Updated 'Status' Drop-Down 3/10/2011
Using the Copy Feature in E-Procurement 6/24/2009
Viewing State Contracts within NC E-Procurement Catalog 7/13/2010
What is the ‘Multi Year Indicator’? 6/24/2009

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eQuote

Tip Date Posted
Creating an eQuote 8/10/2004
Everything You Need to Know About eQuote 4/20/2009
Executive Order 50 12/8/2010
How can I include my entire item description in eQuote? 6/24/2009
Including Contact Information in eQuotes 10/15/2009
Ship-To on eQuote 7/24/2008

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Approving

Tip Date Posted
Can I approve more than one requisition at a time? 6/24/2009
Delegating Approval Authority 7/13/2010
Updating Buy Entity 2/11/2009

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Purchase Orders

Tip Date Posted
Can I specify a date my PO will be sent to the vendor? 6/24/2009
Cancelling an Order 3/11/2008
Order Summary by Supplier Report 2/11/2009
System Searches 11/12/2008

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Receiving

Tip Date Posted
Determining Who Can Receive an Order 10/25/2010
Orders Closed or Partially Invoiced 2/11/2009
Receiving 9/20/2006
Receiving Unit of Measure Dollar 2/11/2009
Unreceiving 2/11/2009

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System Performance

Tip Date Posted
Internet Explorer 8.0 Beta Release 4/20/2009
Maximizing My Computer's Performance 4/20/2009

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User Preferences

Tip Date Posted
Can I change my email notification preferences? 6/24/2009

Back to Top»

Vendor/Billing

Tip Date Posted
Invoices 3/11/2008
Registering Vendors 3/10/2011
Searching for Registered Vendors 7/13/2010
Searching for Registered Vendors vs. Contract Vendors 3/10/2011
Searching for Vendor Locations 10/15/2009
Guide to Vendor Registration 2/11/2009

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