System Tips

This page was last updated on December 8, 2014.

  • Community Colleges
  • School Systems
  • State Agencies
  • Non-Integrated

The following are quick links to category sections:

Community College Setup and Maintenance

Tip Date Posted
Hardware and Software Requirements 1/27/2005
Entity Client Overview/Troubleshooting Steps 1/27/2005
Entity Client Troubleshooting 1/27/2005
Common Error Messages 1/27/2005
Entity Client Display Settings Update 8/10/2004

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Requisitioning

Tip Date Posted
Acceptable Attachments 6/17/2013
Accounting for Shipping Charges 10/25/2010
Adding Non-Catalog Items 6/17/2013
Catalog Search Tips 4/30/2014
Commodity Codes 6/17/2013
Commodity Codes for Software Licenses 3/18/2013
Confirming Vendor Registrations 3/5/2010
Construction Orders 3/5/2010
Contract Item Warning Message 12/17/2013
Copy 6/17/2013
Designating IPS Bid Numbers on Requisitions 10/15/2009
Editable Fields in Colleague 1/27/2005
Editing Multiple eRequisition Lines (Mass Edit) 6/17/2013
Entering Contract IDs 3/5/2010
Entering Free Items 10/25/2010
Entering Titles on eRequisitions 6/17/2013
Expanding Commodity Codes 11/14/2014
How do Vendors Receive Orders? 11/21/2007
Including Contact Information 6/17/2013
Invalid Bid Numbers 2/18/2014
Lease and Installment Purchases 9/20/2006
Ordering Batteries 9/29/2014
Public View 7/3/2006
Punchout Catalog Audit Functionality 12/3/2014
Punchout Catalog Login Information Requested 4/20/2009
Punchout Catalog Orders 9/20/2006
Requisition Import Error Messages 1/27/2005
Requisition Statuses 6/17/2013
Selecting Supplier Location 11/12/2008
Setting Default Values 9/27/2013
State Term Contract Catalogs Not Loaded in NC E-Procurement 11/21/2007
State Term Contract Distributor Items 11/21/2007
State Term Contract Ease of Use 11/21/2007
Supplier Part Numbers 12/8/2014
Tiered Pricing Catalog Items 11/14/2014
Top 50 Commodity Codes 7/30/2013
Understanding NC E-Procurement E-Mail Addresses 10/22/2013
Understanding Units of Measure 7/13/2010
Understanding Vendor Numbers 3/5/2010
Units of Measure in Colleague 3/5/2010

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System Navigation

Tip Date Posted
Archive NC E-Procurement 12/3/2014
Clearing Search Fields 6/17/2013
Extended Reports 12/3/2014
Grouping Search Results 6/17/2013
My Documents Portlet 6/17/2013
NCID 9/27/2013
Saved Search Portlets 8/28/2013
Supported Internet Settings 11/14/2014
Tabs 6/17/2013
Viewing Dollar Amount 6/17/2013

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eQuote

Tip Date Posted
Accessing eQuote 6/17/2013
Category Selection 7/23/2006
eQuote Functionality Tips 6/17/2013
Executive Order 50 6/17/2013
How can I include my entire item description in eQuote? 6/24/2009
Including Contact Information in eQuotes 10/15/2009

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Approving

Tip Date Posted
Adding Parallel Approvers to the Workflow 1/27/2005
Approving Multiple eRequisitions 6/17/2013
Delegating Approval Authority 11/12/2013
Review the Vendor Location 1/27/2005

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Purchase Orders

Tip Date Posted
Verifying PO Made it to the Vendor 7/3/2006

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Address and User Maintenance

Tip Date Posted
Address Reactivate Mode 12/3/2014
Deleting Users 6/17/2013

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Vendor/Billing

Tip Date Posted
Charges Added to Invoice 8/10/2004
Invoices 3/11/2008
Finding Registered Vendors in VEND File 5/16/2005
Registering Vendors 3/10/2011
Updating Vendor Information 12/17/2013
Using NC E-Procurement Language on Bids and Quotes 4/12/2007
Vendor Ambiguity File 1/27/2005
Vendor Invoice Tips 12/17/2013
Vendors Registering as Individuals 10/25/2010
Vendor Searches 8/21/2014

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The following are quick links to category sections:

LEA Setup and Maintenance Tips

Tip Date Posted
Entity Client Overview 8/10/2004
Entity Client Troubleshooting 11/3/2004
Common Error Messages 8/10/2004
Entity Client Display Settings Update 8/10/2004

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Requisitioning

Tip Date Posted
Acceptable Attachments 6/17/2013
Accounting for Shipping Charges 10/25/2010
Adding Non-Catalog Items 6/17/2013
Catalog Search Tips 4/30/2014
Commodity Codes 6/17/2013
Commodity Codes for Recapped Tires and Retreading Service Orders 8/10/2004
Commodity Codes for Software Licenses 3/18/2013
Confirming Vendor Registrations 3/5/2010
Construction Orders 3/5/2010
Contract Item Warning Message 12/17/2013
Copy 6/17/2013
'Deliver To' Field 3/11/2008
Designating IPS Bid Numbers on Requisitions 10/15/2009
Editing Multiple eRequisition Lines (Mass Edit) 6/17/2013
Entering Contract IDs 3/5/2010
Entering Free Items 10/25/2010
Entering Titles on eRequisitions 6/17/2013
Expanding Commodity Codes 11/14/2014
Food Service Purchase Orders 9/20/2006
How do Vendors Receive Orders? 11/21/2007
Including Contact Information 6/17/2013
Invalid Bid Numbers 2/18/2014
Ordering Batteries 9/29/2014
Public View 7/3/2006
Punchout Catalog Audit Functionality 12/3/2014
Punchout Catalog Login Information Requested 4/20/2009
Punchout Catalog Orders 6/17/2013
Requisition Statuses 6/17/2013
Selecting Supplier Location 11/12/2008
Setting Default Values 9/27/2013
State Term Contract Catalogs Not Loaded in NC E-Procurement 11/21/2007
State Term Contract Distributor Items 11/21/2007
State Term Contract Ease of Use 11/21/2007
Supplier Part Numbers 12/8/2014
Tiered Pricing Catalog Items 11/14/2014
Top 50 Commodity Codes 7/30/2013
Understanding NC E-Procurement E-Mail Addresses 10/22/2013
Understanding Units of Measure 7/13/2010
Understanding Vendor Numbers 3/5/2010

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System Navigation

Tip Date Posted
Archive NC E-Procurement 12/3/2014
Clearing Search Fields 6/17/2013
Extended Reports 12/3/2014
Grouping Search Results 6/17/2013
My Documents Portlet 6/17/2013
NCID 9/27/2013
Saved Search Portlets 8/28/2013
Supported Internet Settings 11/14/2014
Tabs 6/17/2013
Viewing Dollar Amount 6/17/2013

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eQuote

Tip Date Posted
Accessing eQuote 6/17/2013
Category Selection 7/23/2006
eQuote Functionality Tips 6/17/2013
Executive Order 50 6/17/2013
How can I include my entire item description in eQuote? 6/24/2009
Including Contact Information in eQuotes 10/15/2009

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Approving

Tip Date Posted
Adding Parallel Approvers to the Workflow 1/27/2005
Approving Multiple eRequisitions 6/17/2013
Delegating Approval Authority 11/12/2013
Review the Vendor Location 1/27/2005

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Purchase Orders

Tip Date Posted
Verifying PO Made it to the Vendor 7/3/2006
Successful Import Notifications 8/10/2004

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Address and User Maintenance

Tip Date Posted
Address Reactivate Mode 12/3/2014
Deleting Users 6/17/2013

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Vendor/Billing

Tip Date Posted
Charges Added to Invoice 8/10/2004
Invoices 3/11/2008
Registering Vendors 3/10/2011
Updating Vendor Information 12/17/2013
Using NC E-Procurement Language On Bids and Quotes 4/12/2007
Vendor Invoice Tips 12/17/2013
Vendors Registering as Individuals 10/25/2010
Vendor Searches 8/21/2014

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Participation Requirements

Tip Date Posted
Participation Report Guidelines 8/10/2004

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The following are quick links to category sections:

Requisitioning

Tip Date Posted
Acceptable Attachments 6/17/2013
Accounting for Shipping Charges 10/25/2010
Adding Non-Catalog Items 6/17/2013
Catalog Search Tips 4/30/2014
Commodity Codes 6/17/2013
Commodity Codes for Software Licenses 3/18/2013
Confirming Vendor Registrations 3/5/2010
Construction Orders 3/5/2010
Contract Item Warning Message 12/17/2013
Copy 6/17/2013
Designating IPS Bid Numbers on Requisitions 10/15/2009
Editing Multiple eRequisition Lines (Mass Edit) 6/17/2013
Entering Accounting Combinations 6/17/2013
Entering Free Items 10/25/2010
Entering Titles on eRequisitions 6/17/2013
Expanding Commodity Codes 11/14/2014
How do Vendors Receive Orders? 11/21/2007
Including Contact Information 6/17/2013
Invalid Bid Numbers 2/18/2014
Lease and Installment Purchases 9/20/2006
NCAS Error Messages 6/17/2013
Ordering Batteries 9/29/2014
Public View 7/3/2006
Punchout Catalog Audit Functionality 12/3/2014
Punchout Catalog Login Information Requested 4/20/2009
Punchout Catalogs 6/17/2013
Requisition Statuses 6/17/2013
Selecting Supplier Location 11/12/2008
Setting Default Values 9/27/2013
State Term Contract Catalogs Not Loaded in NC E-Procurement 11/21/2007
State Term Contract Distributor Items 11/21/2007
State Term Contract Ease of Use 11/21/2007
Supplier Part Numbers 12/8/2014
Tiered Pricing Catalog Items 11/14/2014
Top 50 Commodity Codes 7/30/2013
Understanding NC E-Procurement E-Mail Addresses 10/22/2013
Understanding Units of Measure 7/13/2010
Understanding Vendor Numbers 3/5/2010

Back to Top»

System Navigation

Tip Date Posted
Archive NC E-Procurement 12/3/2014
Clearing Search Fields 6/17/2013
Extended Reports 12/3/2014
Grouping Search Results 6/17/2013
My Documents Portlet 6/17/2013
NCID 9/27/2013
Saved Search Portlets 8/28/2013
Supported Internet Settings 11/14/2014
Tabs 6/17/2013
Viewing Dollar Amount 6/17/2013

Back to Top»

eQuote

Tip Date Posted
Accessing eQuote 6/17/2013
Category Selection 7/23/2006
eQuote Functionality Tips 6/17/2013
Executive Order 50 6/17/2013
How can I include my entire item description in eQuote? 6/24/2009
Including Contact Information in eQuotes 10/15/2009

Back to Top»

Approving

Tip Date Posted
Adding Parallel Approvers to the Workflow 1/27/2005
Approving Multiple eRequisitions 6/17/2013
Delegating Approval Authority 11/12/2013
Reviewing Blanket Indicators 6/17/2013
Review the Vendor Location 1/27/2005

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Purchase Orders

Tip Date Posted/Updated
Close Button 8/21/2014
Hold Until Date 6/17/2013
Verifying PO Made it to the Vendor 7/3/2006

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Receiving

Tip Date Posted
Orders Closed or Partially Invoiced 6/17/2013
Receipt Integration Updates 12/3/2014
Receiving 6/17/2013
Unreceiving 2/11/2009
Who Can Receive an Order? 6/17/2013

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Address and User Maintenance

Tip Date Posted
Address Reactivate Mode 12/3/2014
Deleting Users 6/17/2013

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Vendor/Billing

Tip Date Posted
Charges Added to Invoice 8/10/2004
Invoices 3/11/2008
Registering Vendors 3/10/2011
Updating Vendor Information 12/17/2013
Using NC E-Procurement Language On Bids and Quotes 4/12/2007
Vendor Invoice Tips 12/17/2013
Vendors Registering as Individuals 10/25/2010
Vendor Searches 8/21/2014

Back to Top»

The following are quick links to category sections:

Requisitioning

Tip Date Posted
Acceptable Attachments 8/8/2014
Accounting for Shipping Charges 8/8/2014
Adding Non-Catalog Items 8/8/2014
Catalog Search Tips 8/8/2014
Commodity Codes 8/8/2014
Commodity Codes for Software Licenses 8/8/2014
Confirming Vendor Registrations 8/8/2014
Contract Item Warning Message 8/8/2014
Construction Orders 8/8/2014
Copy 8/8/2014
Designating IPS Bid Numbers on Requisitions 8/8/2014
Editing Multiple eRequisition Lines (Mass Edit) 8/8/2014
Entering Free Items 8/8/2014
Entering Titles on eRequisitions 8/8/2014
Expanding Commodity Codes 11/14/2014
How do Vendors Receive Orders? 8/8/2014
Including Contact Information 8/8/2014
Invalid Bid Numbers 8/8/2014
Lease and Installment Purchases 8/8/2014
Ordering Batteries 9/29/2014
Public View 8/8/2014
Punchout Catalog Audit Functionality 12/3/2014
Punchout Catalog Login Information Requested 8/8/2014
Punchout Catalogs 8/8/2014
Requisition Statuses 8/8/2014
Selecting Supplier Location 8/8/2014
Setting Default Values 8/8/2014
State Term Contract Catalogs Not Loaded in NC E-Procurement 8/8/2014
State Term Contract Distributor Items 8/8/2014
State Term Contract Ease of Use 8/8/2014
Supplier Part Numbers 12/8/2014
Tiered Pricing Catalog Items 11/14/2014
Top 50 Commodity Codes 8/8/2014
Understanding NC E-Procurement E-Mail Addresses 8/8/2014
Understanding Units of Measure 8/8/2014
Understanding Vendor Numbers 8/8/2014

Back to Top»

System Navigation

Tip Date Posted
Archive NC E-Procurement 12/3/2014
Clearing Search Fields 8/8/2014
Extended Reports 12/3/2014
Grouping Search Results 8/8/2014
My Documents Portlet 8/8/2014
NCID 8/8/2014
Saved Search Portlets 8/8/2014
Supported Internet Settings 11/14/2014
Tabs 8/8/2014
Viewing Dollar Amount 8/8/2014

Back to Top»

eQuote

Tip Date Posted
Accessing eQuote 8/8/2014
Category Selection 8/8/2014
eQuote Functionality Tips 8/8/2014
Executive Order 50 8/8/2014
How can I include my entire item description in eQuote? 8/8/2014
Including Contact Information in eQuotes 8/8/2014

Back to Top»

Approving

Tip Date Posted
Adding Parallel Approvers to the Workflow 8/8/2014
Approving Multiple eRequisitions 8/8/2014
Delegating Approval Authority 8/8/2014
Review the Vendor Location 8/8/2014

Back to Top»

Purchase Orders

Tip Date Posted/Updated
Hold Until Date 8/8/2014
Verifying PO Made it to the Vendor 8/8/2014

Back to Top»

Address and User Maintenance

Tip Date Posted
Address Reactivate Mode 12/3/2014
Deleting Users 8/8/2014

Back to Top»

Vendor/Billing

Tip Date Posted
Charges Added to Invoice 8/8/2014
Registering Vendors 8/8/2014
Updating Vendor Information 8/8/2014
Using NC E-Procurement Language On Bids and Quotes 8/8/2014
Vendor Invoice Tips 8/8/2014
Vendors Registering as Individuals 8/8/2014
Vendor Searches 8/21/2014

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